Cedar Rapids Paranormal Society

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CONSTITUTION

Article 1 – Name and Jurisdiction

Section 1: This organization shall be known as the Cedar Rapids Paranormal Society (CRPS)

 

Section 2: The headquarters of this organization shall be located in the city of Cedar Rapids, county of Linn, state of Iowa. The organization may have other branches where needed, as the leadership team deems appropriate.

 

Section 3: The jurisdiction of this organization shall be worldwide with a special focus on the state of Iowa.

 

Article 2 – Purposes and Objectives

Section 1: The purpose and objective of this organization shall be:

A: To scientifically examine, measure, and analyze the realm of the paranormal with a special focus on ghosts and hauntings without bias or prejudice.

 

B: To acquire evidence of the existence of such paranormal phenomena through on-site investigation at allegedly haunted locations including, but not limited to, residences, businesses, and historical sites.

 

C: To examine all available forms of evidence related to the existence of ghosts and hauntings including, but not limited to, photographs, audio, video and any physical evidence gathered.

 

D: To report any validated evidence related to the existence of ghosts and hauntings to the membership team and public in any medium deemed appropriate by the leadership team including, but not limited to, publication on the organization’s websites: www.cedarrapidsparanormalsociety.com & www.cedarrapidsparanormalsociety.webs.com .  All reported evidence will be respectful of the property owners’ privacy.

 

E: To educate the membership team and public on the existence of the paranormal with a special focus on ghosts and hauntings. This includes, but is not limited to, talks/lectures, public and private meetings, appearances in various media publications and outlets, and other special events deemed appropriate by the leadership team.

 

F: To collaborate & work with other respectable research teams in order to advance the field of paranormal research.

 

G: To receive, manage, invest, expend, or otherwise use the funds and property of this organization to carry out and achieve these objectives and purposes set forth in these bylaws and for such additional objectives and purposes not inconsistent therein that will further the interests of this organization and its members, either directly or indirectly.

 

Article 3 – Official Logos and Seals

Section 1: The official logo and seal of this organization shall be recognized as an antiqued beige background with a doll head on the left and “Cedar Rapids Paranormal Society” to the right of the doll head.

 

Section 2: All official logos and seals of this organization are copyrighted and shall remain the property of this organization. This includes all official forms and documents, all publications both physical and published on the organization’s websites: www.cedarrapidsparanormalsociety.com & www.cedarrapidsparanormalsociety.webs.com . The official logos and seals may not be reproduced in any form without the express written permission of the founder of this organization.

 

Section 3: The titles Cedar Rapids Paranormal Society, CRPS, www.cedarrapidsparanormalsociety.com and www.cedarrapidsparanormalsociety.webs.com remains the exclusive property of the founder of this organization and may not be used by any other individual, organization or business without the express written permission of the founder.

 

Section 4: All members may use the official logo and seal of this organization providing that use is consistent with the acceptable practices of this organization as deemed appropriate by the leadership team.

 

 Article 4 – Leadership

Section 1: The hierarchy of leadership will be as follows:

A: Founder

B: Cofounders

C: Senior Investigators

D: Lead Investigators

E: Investigators

F: Investigators-In-Training

G: Probationary Investigators

 

Section 2: The leadership team will be comprised of the founder and the cofounders.

 

Section 3: Other team roles will be assigned by the founder as deemed appropriate by the leadership team.

 

Article 5 – Donations and Funding

Section 1: There will be membership dues associated with participation in this group.  Members will be able to pay $5 per calendar month for participation or may pay $48 for a calendar year if prepaid.

 

Section 2: There will be no charge for investigative services offered to clients.

 

Section 3: Donations will be accepted in the forms of investigative tools and services and monetary donations.

 

Section 4: CRPS is a non-profit group and will only use any funding as noted in Article 2(G).

 

Article 6 – Evidence Ownership

Section 1: All evidence collected during an investigation including, but not limited to, audio, photography, video and sensor data is the property of CRPS – not the site owner/operator.

 

Section 2: All evidence collected may be considered for publication on the organization’s websites: www.cedarrapidsparanormalsociety.com & www.cedarrapidsparanormalsociety.webs.com, in training materials and other mediums as deemed appropriate by the leadership team and in accordance with the specifics of the Site Confidentiality Agreement.

 

Section 3: All positive evidence collected by members must be submitted to the leadership team for review and publication consideration. Members may reserve the rights to any evidence submitted from an investigation by specifying, in writing what rights they wish to retain.

  

Article 7 – Fiscal Year

Section 1: The fiscal year of this organization shall be from July 1st to June 30th.

 

Article 8 – Amendments

Section 1: This constitution may be amended, altered, repealed or added to by the founder of this organization as deemed necessary by the leadership team. Notice will be given to all members and an effective date for any amendments or changes will be given.

 

©2013 Cedar Rapids Paranormal Society

 

 

 

BYLAWS

Article 1 – Eligibility of Membership

Section 1: Subject only to the specific conditions stated hereinafter, any person of good moral character who has an interest in the paranormal shall be eligible for membership at the discretion of the Cedar Rapids Paranormal Society leadership team.

 

Section 2: Any person interested in joining this organization may become a member contingent on meeting the following requirements:

A: All members must be at least 18 years of age and possess a valid state issued photo ID prior to applying. This provision applies to all members, new or current.

 

B: He/She must submit a membership application and must complete and pass a verbal interview with the leadership team member(s) of this organization.

 

C: He/She must upon acceptance into the organization agree to a photograph for inclusion on the membership roster. This provision applies to all members, new or current.

 

D: He/She must sign the Membership Agreement. This provision applies to all members, new or current.  All members will be required to sign any updated version of the Membership Agreement in order to continue his/her membership status.

 

E: He/She must attend a New Member Orientation meeting prior to actively participating in other organizational events.

 

F: He/She must make his/her own arrangements for transportation to and from all organization events.

 

G: He/She must agree to attend no less than 50% of all announced organization meetings, training sessions and other mandatory special events unless a waiver is granted by the founder. This provision applies to all members, new or current.

 

H: He/She must agree to dress appropriately for the event in which he/she is involved. This includes rubber-soled shoes and an official uniform shirt or plain shirt approved by the leadership team.  This provision applies to all members, new or current.

 

Section 3: An applicant may be denied membership if:

A: He/She refuses to follow established rules and protocols of this organization or its bylaws.

 

B: He/She refuses to obligate his/herself to some type of acceptable participation in scheduled investigations, meetings, training sessions or other mandatory special events.

 

C: There is reason to believe that he/she may not adhere to or abide by the established rules and protocols of this organization or its bylaws.

 

D: There is reason to believe that he/she has falsified any membership information.

 

E: He/She advocates race, religious, sexual, or class hatred or discrimination.

 

F: He/She refuses to dress appropriately for the event in which he/she is involved.

 

G: He/She has ever been convicted of a felony crime by any governmental unit.

 

H: He/She refuses to sign a Disclosure, Waiver of Liability and Confidentiality agreement.

 

Section 4: Membership can be suspended or revoked if:

A: He/She does not attend 50% of all announced organization meetings, training sessions or other mandatory special events.

 

B: He/She falsifies any records, research, investigation logs, or evidence.

 

C: He/She withholds any records, research, investigation logs, or evidence pertaining directly to an event sponsored by this organization.

  

D: He/She divulges any privileged or confidential information gathered during investigations, research, meetings, training sessions or other special events with anyone who is not a member of this organization or its current allies. All information is to be considered privileged or confidential and should only be discussed within the organization.

 

E: He/She uses alcohol or illegal drugs prior to or during investigations, research, evidence reviews, training sessions or other special events.

 

F: He/She fails to act in a safe and professional manner during all events.

 

G: He/She trespasses or violates the law of any governmental unit during any event.

 

H: He/She attempts or accomplishes to undermine the credibility of the organization in any way.

 

I: He/She is simply dishonest or demonstrates other bad traits which may reflect negatively on this organization.

 

J: He/She violates any established rule or protocol of this organization or its bylaws.

 

Section 5: Member code of conduct and regulations:

A: It is the responsibility of all organization members to conduct themselves in a safe and professional manner at all times. All members are reminded that they are a representative of this organization and that their conduct reflects on this organization.

 

B: All members while participating in investigations, research, meetings, training sessions or other special events must be dressed in appropriate attire for both the physical and social environment of the location. This includes, but is not limited to, comfortable rubber-soled footwear; dark, non-reflective clothing that is in good condition; no loose hanging items such as wallet chains, key fobs, etc.; long hair tied back to prevent interference; and an official uniform shirt as part of the standard uniform.

 

C: The most senior member at any event is in command and makes all decisions concerning the event. Failure to follow directions, any established rule or protocol of this organization or its bylaws is grounds for immediate removal from the event and/or termination of membership.

 

D: All events must be conducted in a courteous and professional manner.

 

E: Use of illegal drugs is strictly forbidden before or during any event.  For safety purposes, it is requested that the most senior member of an event be notified if any prescription medications being taken may affect the investigation in any manner.

 

F: All members will refrain from using obscene, foul or abusive language near clients or the public.

 

G: All members are required to respect the privacy of all clients, allied groups and locations with which we are working.

 

H: All inquiries from the media, law enforcement, concerned citizens and others at the event scene must be directed to the most senior member conducting the event.

 

I: All members are required to respect the event site. This includes, but is not limited to, no trespassing, no burglary, no littering, no vandalism, no theft, no pranks or practical jokes and any other activity which is deemed inappropriate by the leadership team.

 

J: All members must have a valid state issued ID in their possession during all events.

 

K: All members are required to collect evidence and take notes and submit said evidence and notes to the founder.

 

L: All events except meetings are for members only. Please do not bring guests without first consulting the leadership team.

 

M: All members are required to arrive at scheduled events in a timely manner. If a member must be absent from a scheduled event the founder or another leadership team member must be notified prior to the scheduled event. In case of emergency, please notify the founder as soon as safely possible.

 

N: There will be absolutely no tolerance of firearms or weapons of any kind on any activity / investigation. Only certified peace officers will be permitted exception.

 

O: The leadership team retains the right to have the “final say”. Suggestions and opinions will always be welcome, respected and considered in all decisions.

 

Section 6: Other membership points:

A: The founder of this organization has the exclusive right to deny membership to anyone who does not meet the high standards of the Cedar Rapids Paranormal Society

 

B: All issued ID cards are the sole property of this organization and must be surrendered to the founder upon request if membership is terminated by either party.

 

C: All new members are placed on a 90 day probationary period upon being accepted into this organization. At the end of the probationary period, the new member’s participation and skill will be reviewed by the leadership team.  Full membership may be denied based on the results of the 90 day review.

 

D: This organization is not obligated in any way to retain any member that does not meet the high standards of this organization. Continuing membership is based on the discretion of the founder and may be terminated at any time by a majority vote of the leadership team.

 

Article 2 – Meetings

Section 1: This organization will hold public meetings at least every other month on a date and time and at a location that is announced no less than 30 days from the selected date and time. This meeting will serve as an opportunity to interview potential members, discuss organization business, to report validated evidence, further member training and other matters deemed appropriate by the leadership team.

 

Section 2: The first aforementioned meeting held after the beginning of the fiscal year will also serve as this organizations annual meeting.

 

Section 3: In certain cases, a special meeting may take place between a select group of members either in person or by phone.

 

Section 4: Notifications of meetings will be made and members will RSVP as to whether or not they can or cannot attend.

 

Section 5:  The leadership team has the authority to create committees of members for purposes of stated objectives.

 

Article 3 – Harassment and Misconduct

Section 1: It is the policy of CRPS that harassment or misconduct, defined as behavior by one member perpetrated upon another member that would be construed as illegal under local, county, state, provincial, federal, or international law will not be tolerated at any time.  This includes, but is not limited to, sexual harassment, harassment based on ethnicity, religion, sexual orientation, gender identity, social or economic background, race or color, or any other legally-defined category.  Any member, regardless of rank or position, found to be in violation of this article shall be subject to immediate disciplinary actions up to, and including, revocation of membership.

 

Section 2: Harassment and misconduct should be reported immediately to the leadership team.

 

Article 4 – Disciplinary Procedures

Section 1: Any grievance brought to the attention of a member of the leadership team will be reviewed by the leadership team to determine if disciplinary action is required.

 

Section 2: Disciplinary process:

A: Verbal warnings - Such warnings will be given for first time offenses and will be documented in the member’s file. 

 

B: Written warnings - Such warnings will be given for second time offenses and will be documented in the member’s file.

 

C: Suspensions – Suspensions are temporary revocations of membership.  At the time the suspension is enacted, the leadership team will determine the length of suspension based on the seriousness of the offense.  The affected member will be notified of both the suspension and the reinstatement in writing.  The suspension will be documented in the member’s file.

 

D: Revocation of membership – Termination of all membership rights and responsibilities.  The affected member will be notified of revocation of membership in writing.  The revocation will be documented in the member’s file.

 

E: The leadership team reserves the right to skip disciplinary steps based on the severity of the offense in question.

 

Section 3: Appeals

A: Disciplinary actions may be appealed in writing.  The appeal must clearly state the reasons why the affected member feels the disciplinary action was unjust. This must include any evidence that contradicts the original complaint.  The leadership team will determine on a case-by-case basis what constitutes contradictory evidence.

 

B: An appeal can only be filed once.  The appealing party may not be present during the appeal evaluation.

 

C: Once an appeal is received, the founder will read the appeal and determine its validity.  If the appeal makes a valid argument, it will be brought up to all members of the leadership team for a vote.  If the appeal passes, the leadership team will determine if the member should be fully reinstated or if the disciplinary action should be reduced in some way.

 

D: The member will be notified in writing of the appeal process results.  This process should be completed in a timely manner.

 

Article 5 – Amendments

Section 1: These bylaws may be amended, altered, repealed or added to by the founder of this organization as deemed necessary by the leadership team. Notice will be given to all members and an effective date for any amendments or changes will be given.

 

©2013 Cedar Rapids Paranormal Society